How To Order Team Apparel

Team apparel is easier when the order is organized before production begins. Whether you are ordering for a sports team, school group, dance studio, club, volunteer group, fundraiser, or workplace team, the same basics matter: product choice, sizes, artwork, names or numbers, deadline, and approval.

This guide is written for Stratford-area customers who want practical answers before requesting a quote. It keeps the process clear: what to choose, what to send, what affects timing, and when to ask for help.

Start with the team details

List who the apparel is for, how many people are ordering, whether youth and adult sizes are needed, and whether the order includes names, numbers, sponsors, or different roles. Teams often need more than one product type, such as shirts for practice, hoodies for travel, or spirit wear for supporters.

Plan sizes inclusively

Inclusive sizing helps the whole group feel included. Ask about youth through extended size options, including custom t-shirts up to 6XL and custom hoodies up to 5XL where garment style, colour, stock, and timing allow.

Collect sizes carefully before production. Changing sizes after approval can delay the order or require additional items.

Artwork, names, and numbers

Send logos, sponsor marks, roster names, number lists, and placement notes in a clear format. Double-check spelling before approval. For schools, clubs, and sports teams, it helps to assign one person to collect final details and communicate approvals.

Start with the team, not the product

The best team apparel orders start with how the items will be used. A tournament shirt, travel hoodie, fan tee, staff shirt, dance studio piece, school club order, and fundraiser hoodie all have different needs. Before choosing a product, think about who is wearing it, how often it will be worn, whether it needs names or numbers, and when the order has to be ready.

For Stratford-area teams, schools, clubs, and community groups, timing often connects to a real date: first game, spirit day, competition, tournament weekend, graduation, fundraiser pickup, or event launch. Include that deadline in the first request so production can be planned realistically.

Collect sizes early

Sizing is one of the easiest places for a group order to get messy. Try to collect youth, adult, and extended sizes before finalizing the order. If your group includes a wide range of people, ask about custom t-shirt options up to 6XL and custom hoodie options up to 5XL where available. Inclusive sizing helps outfit the whole team, not just the easiest sizes to source.

If possible, avoid guessing sizes for people. A simple size list, spreadsheet, or organized message can prevent rework. If names and numbers are included, double-check spelling and jersey numbers before production. Those details are personal, and errors are much harder to fix after printing.

Choose placements that fit the use

Team apparel often works well with a front logo, large back design, sleeve detail, player name, number, or sponsor placement. The right setup depends on the item and the budget. A simple left chest logo can look polished for coaches or staff, while a bold full-front or full-back design may be better for fan apparel and spirit wear.

If sponsors are involved, gather sponsor logos early and make sure they are high enough quality for print. Tiny screenshots from websites can be difficult to use. If a sponsor logo is low quality, we may need a better file before production.

Plan for reorders

Teams often need extras later: a new player, a replacement hoodie, an added coach, or a late parent order. If reorders are likely, tell us up front. We can help keep the design and product choices organized so future orders are easier to match when possible.

Ready to plan your order?

Send the basics and The RAD Studio can help you choose the right product, print method, timeline, and next step. The Customer Project Portal works for both 1–5 simple items and larger orders.